Mobile Computer Services lists the best practices for a BYOD policy
Tuesday, January 4th 2022, 9:00 PM

Mobile Computer Services: What encapsulates a strong BYOD policy?

RALEIGH, United States - January 4, 2022 / Mobile Computer Services, Inc. (Raleigh) /

BYOD policy - the best practices for an organization

The bring-your-own-device (BYOD) movement is here to stay. The BYOD market was estimated to reach more than $350 billion by 2022 as per studies. The arrival of COVID-19 accelerated the work from home culture and made work-related access from personal devices a necessity. Mobile Computer Services discusses the best practices that organizations can adopt in their BYOD policy.

Although 95% of organizations allow the use of employee-owned devices in the workplace in some way, many employees use their devices at work, regardless of the company’s BYOD policy. This means that employees are using their personal devices to access company networks and applications despite the policy against it. 

There are many advantages to the BYOD trend such as higher employee satisfaction and productivity as well as higher cost savings for the organization. However, this also poses a huge security risk to the organization as it becomes impossible to trace who all are accessing the intellectual data of the organization.

A well-written BYOD policy should consider three things:

  • What employees are using company information and resources for?
  • The process for someone who is no longer an employee of the organization
  • What employees are doing on their devices during work hours?

7 best practices for the BYOD Policy

  1. Specify the permitted devices 

Different devices and operating systems come with different vulnerabilities and features. The IT team needs to define which devices it can continue to support. Although this may seem to take away from the spirit of BYOD, it’s important to set parameters on what devices will be allowed from an organizational level. 

  1. Decide who owns information stored on the device

If a device is breached or lost, the company may need to erase all information on it or recover lost data. This will include the employee’s personal data such as pictures and music as well. The policy should inform the employees that storing any personal information on the device is at their own risk. Employees must be encouraged to back up their personal data in the case of such an event.

  1. Create a list of permitted apps 

Employees should be informed of the apps that are permitted, as well as those that have been blacklisted. This list would need to be updated frequently to stay current with changing technologies.

Some apps such as social media apps and replacement email applications inherently create security risks. If an app such as Spotify is known to pose a security risk, the IT team needs to ensure it does not impact organizational security.

  1. Agree on a payment structure  

Using the data and responding to emails outside of the work hours may or may not be compensated by the organization. To avoid confusion and misunderstanding, the organization must define the type of financial support or reimbursements that will be provided. Whether the organization pays the entire bill, gives a stipend for monthly use, offers corporate discounts through specific vendors, or nothing at all. It should be clear from the beginning.

  1. Govern where data resides

As personal devices are accessed by multiple users, the BYOD policy may require employees to partition their access with different passwords for different users. Device partitioning offers added protection for a business. The IT team can help configure these partitions correctly.

  1. Implement BYOD policy training and enforcement

The HR team can conduct BYDO training and enforcement to ensure that employees are aware of the policy and its restrictions, as well as penalties for non-compliance.

  1. Plan for employee exit 

When employees leave a company, their device still holds a lot of intellectual company data. The BYOD policy needs to include a plan for handling employees’ devices when they leave the company. To avoid legal complications, the policy must state how all sensitive data will be handled. Employees may, for instance, need to submit their devices for review before leaving or the company may need to wipe all data from the device.  

A managed IT services company such as Mobile Computer Services can help imbibe the best practices and regularly update the BYOD policy besides constantly monitoring the network security.

Why Mobile Computer Services?

Mobile Computer Services is a professional IT services company that works with small and medium-sized businesses in Raleigh NC. The services include:

  1. Managed IT services - 24x7 proactive monitoring and management of the company's IT infrastructure.
  2. Network services: Comprehensive care for the network systems provided by certified technicians.
  3. Business continuity planning: Get the business back on its feet swiftly during and after disasters.
  4. IT consulting: High-caliber advice from professional consultants to help achieve business goals.
  5. Security: Safeguard business from malicious hackers and cyber attacks.
  6. On-demand services: Day or night, the dedicated support staff is always available to assist.
  7. Office move: Professional office relocation and network cabling services.
  8. VoIP: Reduce telecom expenses and improve communications with powerful phone systems.
  9. Email Protection: Protect mail systems from spam and malware.

Contact Mobile Computer Services, Inc. at Raleigh NC today at (919) 830-9448 to find out about its Managed IT services.

Contact Information:

Mobile Computer Services, Inc. (Raleigh)

8009 CREEDMOOR RD Ste 200
RALEIGH, NC 27613
United States

Kara Mason
(919) 830-9448
https://www.ncmobilecomputerservices.com

Original Source: https://www.ncmobilecomputerservices.com/media-room-raleigh/

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Kara Mason
Mobile Computer Services, Inc. (Raleigh)

8009 CREEDMOOR RD
RALEIGH, NC, 27613, United States

Phone (919) 830-9448

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